Co Sec administrator

Real Estate | Luxembourg

Administrator

Administrator

Job Title

Real Estate

Real Estate

Business Division

Luxembourg

Luxembourg

Location

Role summary

We are seeking a legal and corporate secretarial administrator to join a growing team to provide a full suite of legal and corporate secretarial services to a portfolio of clients.

The role is weighted towards corporate legal and corporate secretarial activities.

Key responsibilities

  • Maintaining strong relationship with existing corporate and institutional clients by becoming a key contact for all legal matters;
  • Handling day to day operations of the companies and responding to clients’ request in a timely manner;
  • Participate in board meetings, drafting and keeping minutes of the decisions;
  • Preparation of board packs ahead of the meeting, convening notices and proxies;
  • Assisting with the preparation of shareholder’s meetings, circular resolutions;
  • Coordinate client transactions, circulate and track documentation;
  • Contact with notaries, law firms, banks, auditors, tax advisors;
  • Analyse legal documentation, regulations and procedures relating to the client activities;
  • Incorporation of companies (liaising with notary and bank, corporate and KYC documentation, creation of administrative records);
  • Ensure all companies’ records and statutory registers are properly maintained;
  • Liquidation of companies, coordination with liquidators, auditors to the liquidation, liaising with notary and administration to receive appropriate certificates;
  • Oversee the coordination of all the requests in relation to legal queries, updating procedures and process accordingly;
  • Responsible for filing of the Companies’ records, archiving and updating internal database;
  • Handle administrative tasks (filing of financial reports with regulators, deposit at the RCS);
  • Coordination with tax advisors to prepare tax returns and VAT returns on time.
  • Handle e-filing of documents with CSSF;
  • Actively collaborating with colleagues in accounting team and ensure that managers are being updated on a regular basis on day to day matters.
  • Escalating any issue to managers and strict follow up on pending issues;
  • Assisting manager in the preparation of our invoices to the clients and follow up on their payments;
  • Perform other duties to support the Manager and team as may be necessary from time-to-time.

Skills / experience requirements

  • Previous experience in similar role in Luxembourg;
  • Fluency in speaking, reading and writing English;
  • Independent and team worker at the same time;
  • Multitasking and good time management;
  • Knowledge of corporate law would be an advantage.

Next steps

If you are interested in this role or have any questions, please click here.

  • About us

    SANNE is a leading global provider of outsourced alternative fund and corporate administration services.

  • Our services

    SANNE provides clients across the globe with a wide range of complementary business services, focused on two core areas: alternative asset services and corporate and private client services.

  • Our approach

    We understand that each client relationship has a unique set of requirements and expectations; that is why our client service teams are handpicked and tailored to fit the specific and evolving needs of each client.

  • Thought leadership

    At SANNE, we collaborate and share our knowledge and best practice with those we value. These are the things that make the difference.

  • Our people

    We work with talented people. It’s their deep expertise, knowledge and collaborative nature that differentiates us. We see things differently.

  • Global locations

    Our offices are spread across three global regions: The Americas, EMEA and Asia-Pacific.

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