Facilities Manager

Group Services | Jersey

Facilities Manager

Facilities Manager

Job Title

Facilities

Facilities

Business Division

Jersey

Jersey

Location

Role summary

The Facilities Manager will be responsible for managing the overall day to day operation, maintenance, security and safety of facilities, equipment, and grounds that are leased / owned or the responsibility of Sanne.

 

Key responsibilities

 

  • Management of Facilities in Jersey, London, Dublin and Guernsey;
  • Manage and lead the Facilities team based in Jersey, London, Dublin and Guernsey;
  • Ensure compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings;
  • Plan Facilities organisational structure and support property strategy to accommodate growth and change in priorities;
  • Understand the components within the lease, and our obligations;
  • Determine needs for space and equipment leases, purchases and services;
  • Management of the Facilities budgets, both Capital and Operational spend;
  • Negotiate contracts with vendors and maintain vendor relationships;
  • Ensure that projects meet time requirements, specifications, budgets and communication standard;
  • Provides advice and input to decisions regarding overall property strategy, taking into account organic and acquisitive growth plans;
  • Takes ownership of capacity planning, ensuring adequate office space is provided for Sanne employees;
  • Project manages and oversees all office relocations, internal moves and refurbishments;
  • Prioritises, coordinates and monitors the completion of work requests/orders for all facility maintenance issues handled by staff or vendors;
  • Manage the Facilities Helpdesk and the Tickets and make sure that all are completed in a suitable timeframe;
  • Maintains a stable work environment by ensuring all maintenance on critical support equipment is completed and that the equipment is working at expected capacity;
  • Ensures that adequate facilities, equipment and furnishings are available and properly maintained;
  • Works with Facilities and Procurement team regarding selecting vendors for facilities services and hands-on facility worker duties and manages the activities of vendors performing service on equipment within the facility;
  • Research costs for various projects, including labour and materials; report’s findings to line management for approval;
  • Develops, implements and monitors emergency & security procedures, ensuring disaster recovery, safety and H & S plans are in place and ensures compliance;
  • Ensures inspections are conducted to verify the facility is in safe operating condition and corrects any issues that are found as appropriate;
  • Oversees and performs work in accordance with local and national building and maintenance codes and must stay up-to-date on changes to these codes;
  • Performs other related duties as assigned;
  • Manages the Facilities budget and expenditure;
  • Work closely with the Front of House team and other departments.

 

Skills / experience requirements

 

  • Membership to the relevant professional Facilities governing body BIFM or RICS;
  • Health & Safety Qualification, Membership to IOSH / IIRSM or other body;
  • Minimum of 5 years in-house Facilities Management experience in a corporate office environment or similar;
  • Large Corporate / Multi-site experience;
  • Contract experience & Negotiating skills;
  • Lease knowledge, design, building materials, real estate, dilapidations;
  • Knowledge of security and Health & Safety procedures;
  • Excellent problem solving, team and time management skills, managing multiple deadlines for self and others;
  • Proficiency to supervise, lead and manage effectively staff members;
  • Proficiency to operate independently;
  • Knowledge of project management methods and techniques;
  • Experience of office relocations and refurbishments;
  • Knowledge of facilities functions and procedures (i.e., building codes, electrical systems, furniture, space planning);
  • Excellent verbal and written communication skills to technical and non-technical audiences of various levels both externally and internally in the organization (e.g. executive, management, individual contributors);
  • Proficiency in evaluating the performance capabilities of subordinates as well as counsel subordinates in development and/or corrective discipline;
  • Good communication, management and mentoring skills at all levels and;
  • Flexible in approach to working duties.

 

Next steps

If you are interested in this role or have any questions, please click here.

  • About us

    SANNE is a leading global provider of alternative fund and corporate administration services.

  • Our services

    SANNE provides clients across the globe with a wide range of complementary business services, focused on two core areas: alternative asset services and corporate and private client services.

  • Our approach

    We understand that each client relationship has a unique set of requirements and expectations; that is why our client service teams are handpicked and tailored to fit the specific and evolving needs of each client.

  • Thought leadership

    At SANNE, we collaborate and share our knowledge and best practice with those we value. These are the things that make the difference.

  • Our people

    We work with talented people. It’s their deep expertise, knowledge and collaborative nature that differentiates us. We see things differently.

  • Global locations

    Our global network is spread across three global regions: The Americas, EMEA and Asia-Pacific & Mauritius.