Assistant Manager

Facilities | Singapore

Assistant Manager

Assistant Manager

Job Title

Group Services

Group Services

Business Division

Singapore

Singapore

Location

Role summary

The Assistant Manager, Facilities will be responsible for managing the overall day-to-day operation, maintenance, security & safety of facilities, equipment, and grounds that are leased/owned for the responsibility of SANNE.

Key responsibilities

  • Management of Facilities in Asia (three office locations, Singapore, Hong-Kong & Shanghai);
  • Provides oversight and management of the provision of general Facilities and services in Asia, Singapore, Hong Kong & Shanghai (Support other locations as required);
  • Ensure compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings;
  • Plan facilities organisational structure and support property strategy to accommodate growth and change in priorities;
  • Understand the components within the lease, and our obligations;
  • Determine needs for space & equipment leases, purchases and services;
  • Management of the facilities budgets, both capital & operational spend;
  • Negotiate contracts with vendors and maintain vendor relationships;
  • Ensure that projects meet time requirements, specifications, budgets and communication standard;
  • Provides advice and input to decisions regarding overall property strategy, taking into account organic and acquisitive growth plans;
  • Takes ownership of capacity planning, ensuring adequate office space is provided for SANNE employees;
  • Project manages and oversees all office relocation's, internal moves and refurbishments;
  • Prioritises, coordinates and monitors the completion of work requests/orders for all facility maintenance issues handled by staff or vendors;
  • Maintains a stable work environment by ensuring all maintenance on critical support equipment is completed and that the equipment is working at expected capacity;
  • Ensures that adequate facilities, equipment and furnishings are available and properly maintained;
  • Work with facilities & procurement team regarding selecting vendors for facilities services and hands-on facility worker duties and manages the activities of vendors performing service on equipment within the facility;
  • Research costs for various projects, including labour and materials; report’s findings to line management for approval;
  • Develops, implements and monitors emergency & security procedures, ensuring disaster recovery, safety and H & S plans are in place and ensures compliance;
  • Ensures inspections are conducted to verify the facility is in safe operating condition and corrects any issues that are found as appropriate;
  • Oversees and performs work in accordance with local and national building and maintenance codes and must stay up-to-date on changes to these codes;
  • Performs other related duties as assigned, with travel, marketing and core business when required.

Skills / experience required

  • Membership to the relevant professional Facilities governing body in Asia, BIFM or RICS;
  • Health & Safety Qualification, Membership to IOSH / IIRSM or other body;
  • Minimum of 2 years in-house Facilities Management experience in a corporate office environment;
  • Corporate / Multi-site experience;
  • Contract experience & Negotiating skills;
  • Lease knowledge, design, building materials, real estate, dilapidations;
  • Knowledge of security & Health & Safety procedures , Travel & Marketing
  • Excellent problem solving, team and time; management skills managing multiple deadlines for self and others;
  • Proficiency to supervise, lead and manage effectively;
  • Knowledge of project management methods and techniques;
  • Experience of office relocations and refurbishments
  • Knowledge of facilities functions and procedures (i.e., building codes, electrical systems, furniture, space planning);
  • Excellent verbal and written communication skills to technical and non-technical audiences of various levels both externally and internally in the organization (e.g. executive, management, individual contributors);
  • Proficiency in evaluating the performance capabilities of subordinates as well as counsel subordinates in development and/or corrective discipline;
  • Good communication, management and mentoring skills at all levels and
  • Flexible in approach to working duties.

Next steps

If you are interested in this role or have any questions, please click here.

  • About us

    SANNE is a leading global provider of alternative fund and corporate administration services.

  • Our services

    SANNE provides clients across the globe with a wide range of complementary business services, focused on two core areas: alternative asset services and corporate and private client services.

  • Our approach

    We understand that each client relationship has a unique set of requirements and expectations; that is why our client service teams are handpicked and tailored to fit the specific and evolving needs of each client.

  • Thought leadership

    At SANNE, we collaborate and share our knowledge and best practice with those we value. These are the things that make the difference.

  • Our people

    We work with talented people. It’s their deep expertise, knowledge and collaborative nature that differentiates us. We see things differently.

  • Global locations

    Our global network is spread across three global regions: The Americas, EMEA and Asia-Pacific & Mauritius.