Administrator, Company Secretary

Corporate & Institutional | South Africa

Administrator - Company Secretary

Administrator - Company Secretary

Job Title

Corporate & Institutional

Corporate & Institutional

Business Division

South Africa

South Africa

Location

Role summary

Sanne is currently seeking an Administrator to join our growing Company Secretarial and Accounting teams within our various divisions. The role focuses on providing assistance to the team managers in running clients portfolios. The Administrator will provide a full suite of legal and secretarial services to a portfolio of clients.

 

Key responsibilities

General:

  • Administration of client matters;
  • Liaison with clients, beneficiaries, client advisors, bankers, brokers and custodians;
  • Assist with the management of projects and client take-on;
  • Provision of mentoring support to more junior members of staff;
  • Database administration;
  • Process client transactions in an efficient manner;
  • Monitor diary task lists and ensure tasks are cleared on a timely basis;
  • Provide general team administration assistance as required;
  • Generally act in the best interests of the division by supporting team members

Corporate Secretarial:

  • Maintaining strong relationship with existing clients by becoming a key contact for all legal matters;
  • Handling day-to-day operations of the companies and responding to clients' quries in a timely manner; 
  • Participating in board meetings, drafting and keeping minutes of the decisions;
  • Preparing board pack ahead of the meeting, convening notices and proxies;
  • Assisting with preparations of shareholder's meetings, circular resolutions;
  • Coordinating clients transactions, circulate and track documentation;
  • Contacting notaries, law firms, banks, auditors, tax advisors;
  • Liquidation of companies, maintaining coordination with liquidators, auditing to the liquidation, liasing with notary and administration to receive appropriate certificates;
  • Overseeing coordination of all the requests in relation to legal queries, updating procedures relating to client activities.

 

Skills / experience requirements

  • Strong Administrative skills
  • High level of integrity and trust with confidential information
  • A proven record of commitment to professional and client services excellence
  • Studying or looking to start studying towards a professional qualification such as ICSA, ACCA or equivalent;
  • A minimum of 2 years trust or funds experience in a professional environment;
  • Knowledge of local regulatory requirements;
  • Proficient user of Microsoft Office suite;
  • Support the company in delivering excellent service
  • Impeccable written and oral communication skills
  • Excellent organisational and prioritising skills
  • Motivated and driven
  • Excellent attention to detail and high levels of accuracy

 

Next steps

If you are interested in this role or have any questions, please click here.

  • About us

    SANNE is a leading global provider of alternative fund and corporate administration services.

  • Our services

    SANNE provides clients across the globe with a wide range of complementary business services, focused on two core areas: alternative asset services and corporate and private client services.

  • Our approach

    We understand that each client relationship has a unique set of requirements and expectations; that is why our client service teams are handpicked and tailored to fit the specific and evolving needs of each client.

  • Thought leadership

    At SANNE, we collaborate and share our knowledge and best practice with those we value. These are the things that make the difference.

  • Our people

    We work with talented people. It’s their deep expertise, knowledge and collaborative nature that differentiates us. We see things differently.

  • Global locations

    Our global network is spread across three global regions: The Americas, EMEA and Asia-Pacific & Mauritius.